Student Financial Services

The Office of Student Financial Services seeks to provide multiple payment options to help students plan for the cost of education, avoid borrowing, and maintain financial freedom for ministry service.

The Office of Student Financial Services offers the following payment options:

• In Person – You may make payments by cash, check, or credit card at the Cashier’s Office located in Scarborough Hall, suite 103.
• Online – Online credit card or bank draft payments can be made through Self-Service.
  • There is a convenience fee of 2.5% for credit card transactions OR $2.50 for electronic check. A $20.00 fee will be charged for each returned electronic check.
• By Mail – Mail a check with your name, student ID, and the purpose for which the payment is being made (tuition, rent, etc.).

Southwestern Baptist Theological Seminary
ATTN: Business Office
P.O. Box 22480
Fort Worth, TX 76122-0480

Students must pay their tuition in full or initiate a payment plan by the payment dates listed below. Students who do not make payment arrangements by the corresponding due dates will be automatically placed on a manual payment plan and charged a $150 non-compliance fee. Southwestern currently does not offer a payment plan for the winter term. The amount for the winter term will be due in full by the date listed below. 

• September 1 – Fall Term
• January 13 – Winter Term
• February 1 – Spring Term
• June 1 – Summer Term

Students who have not paid their balance in full by the above-referenced dates will have a block placed on their student account preventing further registration, access to student records, and/or access to campus and online student services.

The Office of Student Financial Services graciously offers two 4-month payment plan options for students who wish to pay incrementally towards their tuition term balances.

Students who do not make payment arrangements by the corresponding due dates will be automatically placed on a manual payment plan and charged a $150 non-compliance fee.

Payment plans are subject to change with the adding/dropping of classes or by adjustments in financial aid.

Manual Payment Plan

To enroll in a manual payment plan, log on to Self-Service and select “Student Finance”. Next, click “Make a Payment” then “Create Payment Plan.” Select the tuition amount listed under the term balances, click “continue”, and follow the on-screen instructions to complete the setup process.

Students can pay each month toward their manual payment plan by logging on to their Self-Service account and clicking “Make a Payment.” It will automatically populate with the tuition charges for that month’s installment.

A $25 non-refundable enrollment fee will be charged toward the first payment plan installment. A $50 late fee will be charged for any late or missed payments.

Students have 3 grace days built into their payment schedule. Payment made after this time will result in a $50 late fee per month.

Step-by-step instructions on how to set up your manual payment plan can be found here.

Auto Draft Payment Plan

To enroll in an auto draft payment plan, log on to Self-Service and select “Student Finance.” At the top of this page, select “Student Finance” to bring up a drop-down menu. Select “Auto Draft Payment Plan” and click “Proceed to Processor.” Follow the on-screen instructions to complete your auto-draft payment plan through our payment processor, Nelnet.

The monthly installment will automatically be drafted from your bank account or credit/debit card. A $25 non-refundable enrollment fee will be charged at payment plan setup.

Payments are processed on the 3rd of the month and will continue to process until the balance has been paid in full.

Spring 2023 Payment Plan Schedule

• February 3, 2023
• March 3, 2023
• April 3, 2023
• May 3, 2023

Payment Plan Availability

Availability of the payment plan is determined by Southwestern Baptist Theological Seminary.  Please be aware the Institution may elect not to have the payment plan available during specific times and dates during registration.

Tuition refunds, less a $50 drop fee per course, are available for students who drop a course within a certain time frame each term.

Fall and Spring Terms

A 100% tuition refund is available to students who drop their course before the start date of the term through the first week of the term.
A 50% tuition refund is available for students who drop their course within weeks two and three of the term.

8 Week Terms

A 100% tuition refund is available to students who drop their course before the start date of the term through the third day of the term.
A 50% tuition refund is available for students who drop their course by the tenth day of the term.

Summer and Winter Terms

A 100% tuition refund is available to students who drop their course before the start date of the class.
A 50% tuition refund is available to students who drop their course on the first day of the class.* 
*This applies to one-week courses. The refund policy will vary for courses meeting shorter/longer than one week as the policy varies depending on course length.

For specific date information, please see the Academic Calendar.

A Refund Petition Committee will consider written appeals of the above refund policy for matters involving extreme medical emergencies and/or death in the immediate family. All petitions or requests for refunds must be submitted within 60 days of the term ending. Please call the Office of Student Financial Services at (817) 923-1921, ext. 8525 for further information.

Form 1098-T, Tuition Statement, is furnished by Southwestern to students each year. It indicates the amount you paid for qualified tuition expenses in the calendar year for which the form is issued. The form is distributed to inform you that you may be eligible to claim an education credit or deduction on your income tax return. If you have questions regarding your eligibility to claim the tax credit or deduction, please consult a tax professional.

The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return. (You can find detailed information about claiming education tax credits in IRS Publication 970, page 9.)

The Business Office sends 1098-T forms out to students by January 31st of each year.

Electronic Delivery:

Students who have opted into electronic receipt of the 1098-T form in Self-Service will receive an email notifying them when their 1098-T form is ready to view and print in Self-Service.

Mail Delivery:

A paper copy of the 1098-T form is completed and mailed on or before January 31st for students who did not opt for electronic delivery. The 1098-T form is mailed to the student at the current address listed on Self-Service.

If you have not received your Form 1098-T, it was likely returned to us as undeliverable by the post office. The most common cause of this is an incorrect address. Please confirm your address on Self-Service.

If your question is not answered here, please email 1098T@swbts.edu.

For questions regarding your student account, please complete and submit the inquiry below.